Welcome to the Treasurer’s Web Portal

IMPORTANT NOTICE: The following mandatory NACHA rules effecting your organization are going into effect soon. Please be aware and prepared to comply.

Effective March 20, 2026:

• RULE 06 “PAYROLL” entry description: mandatory rule requiring specific, standardized descriptions in ACH file entries to fight fraud.

ACTION TO TAKE: Originators must use “PAYROLL” in the Company Entry Description field (which is in positions 54-63 in the Company/Batch Header Record) for wages, salary, contract (1099) employees, and similar types of compensation-related PPD credits.

DISTRICTS CONFIRMATION CHECK: Districts may confirm “payroll” is included in the transaction description by having an employee with direct deposit check their own bank account. If the deposit description shows the word “payroll,” then everything is set up correctly.

Effective June 22, 2026:

• RULE 01 “FRAUD MONITORING”: New, phased risk-based fraud monitoring requirements for originators mandate proactive identification of suspicious, authorized, or fraudulent transactions. Evaluate internal controls for monitoring "red flags," such as sudden changes in vendor banking details.

ACTION TO TAKE: Annual Review of Fraud detection procedures must be reviewed and documented each year. To meet the new NACHA requirements, your business must assess its current fraud detection controls and may need to adopt additional or enhanced monitoring measures.

For more information, please visit: https://www.jpmorgan.com/insights/payments/payables/prepare-for-the-2026-nacha-rule-changes

FRAUD ALERT!

There has been an increase in attempted fraud and business email compromise. Business email compromise is when a victim’s email account is hacked by a fraudster, then impersonates executives, business partners or vendors to trick staff into sending fraudulent payments. Please ensure that your organization has proper controls in place to validate vendor/payee information and changes to bank account information. Some important takeaways:

1. Always perform a validating callback to a trusted source when setting up a vendor account or changing banking information.

2. Do not trust the number provided in the request or rely on inbound phone calls.

3. Do speak with the requestor, do not settle for speaking with any employee.

4. Always confirm controls were executed and never presume a callback was performed.

If you have any questions or would like additional resources on best practices and protecting your organization from fraud, feel free to contact our office.

Notice of Discontinued Penny

As you may be aware, the US Treasury has ceased minting new pennies. For organizations that accept cash payments, this creates challenges when providing exact change to customers.

Please see the Treasurer's Website for additional information.

https://clark.wa.gov/treasurer/county-treasurer-addresses-penny-shortage-encourages-customers-pay-exact-change